Last updated: September, 2024
Welcome to XYS Corp ("we," "us," or"our"). We are committed to protecting your privacy and ensuring that your personal information is handled in a safe and responsible manner. ThisPrivacy Policy outlines how we collect, use, disclose, and safeguard your information when you visit our website [www.xyscorp.com](http://www.xyscorp.com) (the"Site") and engage with our services. By accessing or using our Site, you agree to the terms of this Privacy Policy.
1. Information We Collect
a. Personal Information
We may collect personal information that you voluntarily provide to us when you register for our programs, sign up for newsletters, fill out forms, or communicate with us. This information may include:
- Contact Information: Name, email address, mailing address, phone number.
- Demographic Information: Age, gender, school/grade.
- Educational Information: Academic interests, certifications pursued, special needs or accommodations.
- Account Information: Username, password (if applicable).
b. Non-Personal Information
We may collect non-personal information automatically when you visit our Site, such as:
- Usage Data: Pages visited, time spent on pages, navigation paths.
- Technical Data: IP address, browser type, operating system, device information.
- Cookies and Tracking Technologies: Information collected through cookies, web beacons, and similar technologies to enhance your experience on our Site.
c. Information from Third Parties
We may receive information about you from third parties, such as partners, sponsors, or social media platforms, to enhance our services and offerings
2. How We Use Your Information
We use the information we collect for the followingpurposes:
- To Provide Services: Facilitate registration for our programs, deliver educational content, and manage your participation.
- Communication: Send newsletters, program updates, event invitations, and respond to your inquiries.
- Improvement of Services: Analyze usage data to enhance ourwebsite, programs, and user experience.
- Personalization: Tailor content and offerings based onyour interests and preferences.
- Security: Protect against fraud, unauthorized access, andother security threats.
- Compliance: Adhere to legal obligations and enforce our policies.
3. Sharing Your Information
We do not sell, trade, or otherwise transfer your personalinformation to outside parties except in the following circumstances:
- Service Providers: We may share your information withtrusted third-party service providers who assist us in operating our Site,conducting our business, or providing services to you, provided they agree tokeep your information confidential.
- Legal Requirements: We may disclose your information ifrequired to do so by law or in response to valid requests by public authorities(e.g., a court or government agency).
- Business Transfers: In the event of a merger, acquisition,or sale of all or a portion of our assets, your information may be transferredas part of that transaction.
- With Your Consent: We may share your information with third parties if you have given us explicit consent to do so.
4. Data Security
We implement a variety of security measures to maintain thesafety of your personal information. These measures include:
- Encryption: Using SSL/TLS encryption to protect datatransmitted between your browser and our servers.
- Access Controls: Restricting access to personalinformation to authorized personnel only.
- Regular Audits: Conducting regular security assessmentsand audits to identify and address vulnerabilities.
- Secure Storage: Storing personal information in secure databases with robust protection against unauthorized access.
Despite these measures, no method of transmission or storage is 100% secure. While we strive to protect your information, we cannot guarantee its absolute security.
5. Your Rights and Choices
Depending on your location, you may have certain rights regarding your personal information. These may include:
a. Access and Correction
- Access: You have the right to request access to the personal information we hold about you.
- Correction: You can request that we correct any inaccurate or incomplete personal information.
b. Deletion
- You may request the deletion of your personal information, subject to certain legal exceptions.
c. Opt-Out
- Marketing Communications: You can opt out of receiving marketing emails by following the unsubscribe link in our communications or by contacting us directly.
- Cookies: You can manage your cookie preferences through your browser settings.
d. Data Portability
- You have the right to request a copy of your personal information in a structured, machine-readable format.
To exercise these rights, please contact us using the information provided in the Contact Us section below.
6. Children's Privacy
XYS Corp is committed to protecting the privacy of children. Our programs are primarily aimed at teenagers, and we take extra precautions to ensure their safety and privacy.
a. Compliance with COPPA
- If you are under 13 years old, please do not submit any personal information through our Site. We do not knowingly collect personal information from children under 13 without verifiable parental consent.
b. Parental Consent
- For participants under 18, we require parental or guardian consent for participation in our programs. Parents can provide consent by completing the appropriate forms during the application process
7. Use of Cookies and Tracking Technologies
We use cookies and similar tracking technologies to enhance your experience on our Site. These technologies help us understand how you use our Site, remember your preferences, and provide personalized content.
a. Types of Cookies:
- Essential Cookies: Necessary for the functioning of ourSite.
- Performance Cookies: Collect information about howvisitors use our Site.
- Functional Cookies: Remember your preferences andsettings.
- Advertising Cookies: Used to deliver relevant advertisements to you.
b. Managing Cookies:
You can control the use of cookies through your browser settings. Please note that disabling cookies may affect the functionality of our Site and limit your ability to use certain features.
8. Third-Party Links
Our Site may contain links to third-party websites that are not operated by XYS Corp. We are not responsible for the privacy practices or content of these external sites. We encourage you to review the privacy policies of any third-party sites you visit.
9. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any significant changes by posting the new Privacy Policy on our Site with a revised effective date. We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your information.
10. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at:
Email:[support@xyscorp.com](mailto:support@xyscorp.com)
Mailing Address:
XYS Corp
USA
11. Compliance with State Laws
a. California Consumer Privacy Act (CCPA)
If you are a resident of California, you have specific rights under the CCPA, including the right to know what personal information we collect, the right to request deletion of your personal information, and the right to opt out of the sale of your personal information. To exercise these rights, please contact us at [support@xyscorp.com](mailto:support@xyscorp.com).
b. Other State Laws
XYS Corp complies with applicable state privacy laws in the USA. If you are located in a state with specific privacy requirements, we adhere to those regulations to protect your personal information.
12. Principles of Data Protection
XYS Corp adheres to the following principles to ensure the protection of your personal information:
- Lawfulness, Fairness, and Transparency: We process your data lawfully, fairly, and in a transparent manner.
- Purpose Limitation: We collect data only for specified, explicit, and legitimate purposes.
- Data Minimization: We limit data collection to what is necessary for the intended purposes.
- Accuracy: We ensure that personal information is accurate and kept up to date.
- Storage Limitation: We retain personal data only for aslong as necessary to fulfill the purposes for which it was collected.
- Integrity and Confidentiality: We protect personal data against unauthorized access, disclosure, alteration, and destruction.
- Accountability: We are responsible for complying with these principles and implementing appropriate measures to safeguard your information.
13. Data Breach Notification
In the event of a data breach that compromises your personal information, XYS Corp will promptly notify affected individuals and relevant authorities in accordance with applicable laws. We will take immediate steps to mitigate the impact of the breach and prevent future occurrences.
14. Data Transfers
Your personal information may be transferred to and processed in countries outside the United States where our servers and datacenters are located. We ensure that such transfers are conducted in compliancewith applicable data protection laws, providing adequate safeguards to protect your information.
15. Data Processing Agreements
XYS Corp may enter into data processing agreements with third-party service providers who handle personal data on our behalf. These agreements ensure that third parties process data in accordance with our Privacy Policy and applicable data protection laws.
16. Retention of Personal Information
We retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. When personal information is no longer needed, we securely delete or anonymize it.
17. User Consent
By using our Site and services, you consent to the collection, use, and sharing of your personal information as described in this Privacy Policy. If you do not agree with our policies and practices, please do not use our Site or services.
18. Children's Online Privacy Protection Act (COPPA) Compliance
XYS Corp complies with the Children's Online Privacy Protection Act (COPPA), which regulates the online collection of personal information from children under 13. We do not knowingly collect personal information from children under 13 without verifiable parental consent. If you believe we have inadvertently collected such information, please contact us at[support@xyscorp.com](mailto:support@xyscorp.com) so we can promptly delete it.
19. Nonprofit Status and DataHandling
As a 501(c)(3) nonprofit organization, XYS Corp is dedicated to transparency and accountability in our operations, including how we handle personal data. We ensure that all data collection and processing activities align with our mission to empower youth through education and technology, maintaining the highest standards of data protection and ethical practices.
By maintaining a comprehensive Privacy Policy, XYS Corp demonstrates its commitment to safeguarding the privacy and security of its users, ensuring trust and confidence in our mission to empower youth through education and technology.